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Rules for presenters & session chairs

1. PANELS
• A maximum of 5 papers in a 90-minute session, in which presentations by authors last for about 10-15 minutes.

• Presentations should have a clear structure, including e.g. introduction, methodology, results, and conclusion.
• Adhere strictly to the allotted time.
• Presenters must use PPT presentations. These presentations must be sent via email to the panel conveners at least 2 days before the panel takes place. The file of presentations must be PowerPoint: no PDF, no Prezi, or any other… to ensure close captioning (see below).
• The panel conveners will be responsible for having the presentations ready on the day of the session, in their emails and on a USB drive.
• All presentations must be conducted in the conference’s official language, English.
To increase language inclusivity, PowerPoint settings have to be configured in order to have subtitles (AI close captions). Go to “Slide Show” (“Presentación con diapositivas”) tab, click on “Always use subtitles” (“Usar siempre subtítulos”) and set the “Spoken language” (“Idioma hablado”, e.g. English) and the “Subtitle language” (“Idioma de subtítulos”, e.g. Spanish). The presenter must use the installed microphone of each room to ensure the correct captioning through PowerPoint: this means that there will be no presentations from the presenters’ individual computer. We strongly recommend conveners to practice the use of this capability of PowerPoint in advance. In any case, we will have conference staff helping with any issue that may emerge about this.
• At the end, 15 minutes for Q&A session.
• Any question from the public should also use the installed microphone of the room, to allow close captioning.
• All panel sessions (and roundtables/book discussions) are open sessions. No session shall be limited to members of an existing project network.
• Conveners may chair or select chairs for their respective session(s) from the panel participants.
• It is not necessary for presenters to send their papers to the panel conveners before the presentations. In any case, this is something open to the decision on each convener and their group of participants.
• Arrive at the session room at least 15 minutes before the session starts. Be prepared to start on time.

2. ROUND-TABLES
• Discussions where sets of four or five speakers are invited to discuss for 5‐10 minutes (each), on a theme proposed by the conveners.
• The discussion after the first round involves invited speakers and other attending participants.
• 90 minutes in total.
• Arrive at the session room at least 15 minutes before the session starts. Be prepared to start on time.
PowerPoint captioning and language inclusivity: all the above-mentioned instructions apply here as well.

3. BOOK DISCUSSIONS
• The conveners here will be responsible for inviting authors and a set of participants who will discuss a book or a set of books on a given theme.
• 90 minutes in total.
• Arrive at the session room at least 15 minutes before the session starts. Be prepared to start on time.
PowerPoint captioning and language inclusivity: all the above-mentioned instructions apply here as well.

Centro de Estudios de Conflicto y Cohesión Social.

Diagonal Paraguay 257,
Torre 26, Oficina 1504
Santiago – RM

Los Navegantes 1963
Providencia – RM

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